6
Phases
1
Active Phase
9
Infra Items
7
Done
Project Timeline
Phase 1 — Notion Foundation
Deploy 6 databases, seed TGM client data, structure the workspace. Ready to start.
Phase 2 — Binky Agent
Standalone OpenClaw agent in WhatsApp. Reads/writes Notion. Knows the team.
Phase 3 — Fireflies Integration
Auto-capture every call. Action items flow straight to Notion.
Phase 4 — Instagram Pipeline
DM a handle, auto-add to vendor/influencer DB.
Phase 5 — Finance Intelligence
QuickBooks + Float + Sheets. Private channel only.
Phase 6 — Client Intelligence
Full semantic search. Binky knows everything about every client.
Dependency Map
Phase 1 (Notion) ← YOU ARE HERE
└─▸ Phase 2 (Binky Agent)
├─▸ Phase 3 (Fireflies)
├─▸ Phase 4 (Instagram)
└─▸ Phase 5 (Finance) ──▸ Phase 6 (Intelligence)
Phase 1 — Notion Foundation
NOWDeploy Notion databases and seed initial data
- Connect to Notion API with integration token
- Deploy Clients database
- Deploy Action Items database
- Deploy Vendors database
- Deploy Influencers database
- Deploy Projects/Campaigns database
- Deploy Meeting Notes database
- Set up page structure (per-client folders, DB hub, resources)
- Seed TGM as first client entry
- Seed team roster
- Verify API read/write works
Phase 2 — Binky Agent
NEXTStandalone agent in BYNK WhatsApp group
- Create binky-workspace/ with identity + memory files
- Add binky agent to openclaw.json
- Bind to BYNK WhatsApp group
- Build Notion read/write skill
- Team recognition + access control
- Memory system (conversation context across sessions)
- Test: "What are TGM's open action items?"
Phase 3 — Fireflies
NEXTAuto-capture calls, extract action items
- Parse Fireflies email summaries from binky@bynkmedia.com
- Extract: summary, decisions, action items, attendees
- Auto-log to Meeting Notes DB
- Auto-create linked Action Items
- Post call recap to WhatsApp/Slack
Phase 4 — Instagram Pipeline
LATERDM handles → auto-add to Notion DBs
- Connect @binkyops via Meta API
- Parse DM format: @handle [category]
- Scrape profile: name, bio, followers, location
- Create Vendor or Influencer record in Notion
- Confirm back in WhatsApp
Phase 5 — Finance Intelligence
LATERPrivate channel — QuickBooks + Float + Sheets
- Create private WhatsApp group (Noura + Utsav + Binky)
- QuickBooks read-only integration
- Float read-only integration
- Google Sheets budget tracking
- Weekly auto-summary
- Overdue invoice alerts
Phase 6 — Client Intelligence
LATERFull knowledge base — semantic search across all history
- Ingest historical data (briefs, notes, emails)
- Semantic search across all client history
- Weekly client health digest
- Dormant relationship flagging
Infrastructure Status
Everything Noura's team has set up + what's still needed.
| Item | Status | Owner | Notes |
|---|---|---|---|
| binky@bynkmedia.com (Outlook) | Done | Noura | Email + calendar set up |
| Google Drive access | Done | Noura | All client folders shared to binky@ |
| Slack internal channels | Done | Noura | Internal only — client-facing later |
| Notion workspace access | Done | Noura | binky@ has access to all boards |
| Notion integration token | Verified | Nour | API read/write confirmed — test page created Mar 7 |
| Notion backup/duplicate | Done | Noura | Backup workspace created before we touch anything |
| @binkyops Instagram | Done | Noura | Account created |
| Fireflies integration | In Progress | Noura | All internal + external calls, recaps to binky@bynkmedia.com |
| Meta Business verification | Not Started | Noura | Needed for Phase 4 — takes 1-2 weeks |
| QuickBooks access | Later | Utsav | Phase 5 — finance |
| Float access | Later | Utsav | Phase 5 — finance |
| Google Sheets (finance) | Later | Utsav | Phase 5 — finance |
What We've Built
| Deliverable | Status | Location |
|---|---|---|
| Architecture doc | Done | architecture.md |
| Binky identity + personality | Done | BYNK-IDENTITY.md |
| Team registry + approval routing | Done | BYNK-TEAM.md |
| Client registry (TGM) | Done | BYNK-CLIENTS.md |
| Notion database schemas (6 DBs) | Done | NOTION-SCHEMAS.md |
| TGM onboarding doc | Live | bynk-ops.pages.dev/tgm/onboarding |
| TGM team structure | Live | bynk-ops.pages.dev/tgm |
| BYNK ops dashboard | Live | bynk-ops.pages.dev |
| Notion databases deployed | Not started | — |
| Binky agent config | Not started | — |
BYNK Team
Full team roster and how Binky interacts with each person.
| Name | Role | Location | Binky Access |
|---|---|---|---|
| Noura | Founder & CEO | Canada | Full — all channels |
| Kate | Co-Founder & CFO | TBD | Full — all channels |
| Utsav | CFO | TBD | Finance channel only |
| Racha | Senior Account Manager | Dubai | Ops — client updates, approvals |
| Emily | Creative Strategy Lead | Canada | Creative briefs, content calendar |
| Hanna | Influencer Marketing Manager | Canada | Influencer DB, campaign briefs |
| Omar | Influencer Marketing Coordinator | Canada | Influencer outreach, DB updates |
| Yusup | PR & Brand Partnerships | Canada | PR, partnerships DB |
Approval Routing
| Decision Type | First | Escalate To |
|---|---|---|
| Client-facing | Racha | Noura |
| Creative / strategy | Emily | Noura |
| Budget / finance | Utsav | Noura |
| Vendor approval | Racha | — |
| Influencer approval | Hanna | Racha |
| PR / partnerships | Yusup | Noura |
Client Registry
The Giving Movement (TGM)
ONBOARDING
| Account Manager | Racha |
| Client POC | TBD (Saif for finance) |
| Platforms | Instagram, TikTok |
| Notes | Dubai-based activewear brand. GCC focus. Two founders. |
Open Action Items
- TGM to share annual plan + collection dates
- Saif to share H1 budgets
- BYNK to deliver strategy deck by March 13
- BYNK to return with budget allocation proposal
Next Client
UPCOMING
Template ready — new clients follow the same onboarding flow.
Live Links
Deployed sites and key resources.
BYNK Ops Dashboard
Main operations dashboard
bynk-ops.pages.dev
TGM Team Structure
Team charter and org structure
bynk-ops.pages.dev/tgm
TGM Onboarding
Onboarding rubric and agenda
bynk-ops.pages.dev/tgm/onboarding
TGM Notion Onboarding Form
Client-facing onboarding form in Notion
notion.so/...
Workspace Files
BYNK-IDENTITY.md
Binky personality, rules, voice
workspace/BYNK-IDENTITY.md
BYNK-TEAM.md
Full roster + approval routing
workspace/BYNK-TEAM.md
BYNK-CLIENTS.md
Client registry + TGM data
workspace/BYNK-CLIENTS.md
NOTION-SCHEMAS.md
All 6 database schemas
workspace/NOTION-SCHEMAS.md
PROJECT-PLAN.md
Full project plan + open questions
PROJECT-PLAN.md
Architecture Doc
Original technical architecture
architecture.md
Open Questions
- Notion fresh or import? — Does Noura want to migrate existing Notion data or start clean?
- Which Slack channels? — Internal ops only? Per-client later?
- Fireflies scope? — All calls or just client calls?
- Meta Business verification — Should start now, takes 1-2 weeks (Phase 4 blocker)
- Binky's WhatsApp group — Stay in "BYNK x jello" or new group with full team?
Activity Log
Everything we've done, in order. Updated as work happens.
Mar 7, 2026
CLIENT Noura confirms infra status + next steps
- binky@bynkmedia.com: email + Drive + Slack + Notion access all confirmed
- Slack: internal channels only — client-facing channels after things are seamless
- @binkyops Instagram: created, Meta Business verification pending
- Fireflies: adding to all internal + external calls, recaps to binky@bynkmedia.com
- Finance access (QuickBooks, Sheets, Float): deferred — "when the wall is strong"
Mar 7, 2026
SYSTEM Migrated hosting to Cloudflare Pages
- Moved from Netlify to Cloudflare Pages — free, unlimited deploys
- Live at bynk-ops.pages.dev
- GitHub repo created (arhadd/bynk-ops, private)
- Deploy script updated — ./deploy.sh (one command)
- All internal links updated to new domain
Mar 7, 2026
NOTION Notion API access confirmed — read/write live
- Tested existing integration token — full access to BYNK workspace
- Can see all pages: client folders (DSK Dental, Kit+Ace, Level Up), team dates, action items
- Created test page "Binky Test Page" — write access confirmed
- Connected to live workspace — need to confirm with Noura if we should use duplicate instead
Mar 7, 2026
BUILD BYNK dashboard created
- Built ops dashboard — project plan, infra tracker, team, clients, links, activity log
- Updated PROJECT-PLAN.md with current state from WhatsApp conversations
- Updated BYNK-ROADMAP.md — reflects what Noura's team has actually done
Mar 6, 2026
INFRA Noura's team completes setup
- binky@bynkmedia.com created (Outlook + Google Drive)
- Google Drive: all client folders shared to binky@
- Slack: internal channels access granted
- Notion: binky@ has access to all boards
- @binkyops Instagram account created
- Fireflies: being set up to email binky@ after every call
- Nour set up internal Notion integration + token
Mar 6, 2026
SYSTEM OpenClaw system audit + security fixes
- Updated OpenClaw 2026.2.26 → 2026.3.2
- All groups set to requireMention: true (wildcard default)
- Session isolation confirmed on all cron jobs
- Stale agents archived (webo-ali, webo-bynk, hubbot, maro)
- Gateway reinstalled as launchd service
Mar 6, 2026
BUILD Binky workspace files drafted
- BYNK-IDENTITY.md — personality, rules, voice
- BYNK-TEAM.md — full roster with approval routing
- BYNK-CLIENTS.md — TGM as first client + onboarding template
- NOTION-SCHEMAS.md — all 6 database schemas ready to deploy
- BYNK-ROADMAP.md — full 6-phase build plan
Mar 3, 2026
CLIENT Noura names the agent "Binky"
- First session with Noura in BYNK x jello WhatsApp group
- Discussed scope: 5 modules (Vendor DB, Outreach, Meetings, Client Intel, Approvals)
- Agreed on Notion-first approach (replacing Airtable plan)
- Agent named Binky by Noura
Feb 27, 2026
BUILD TGM deliverables shipped
- TGM team structure page deployed — bynk-ops.pages.dev/tgm
- TGM onboarding rubric deployed — bynk-ops.pages.dev/tgm/onboarding
- BYNK ops dashboard deployed — bynk-ops.pages.dev
Feb 25, 2026
CLIENT BYNK engagement starts
- Met Noura at Ala's house
- BYNK Media — events & production company, ~30 people
- Initial brief: AI ops infrastructure for their team
- Architecture doc drafted